Conference Center
at Rolling Hills Wildlife Adventure
Imagine your next event in a place unlike any other! Life size trees, stone lamp posts and beautiful wildlife dιcor decorate our unique facility.
Housed within the same building as our Wildlife Museum, the Conference Center can accommodate a variety of events:
Company meetings
Luncheons & staff retreats
Banquets
Retirement parties
Engagement parties
Rehearsal dinners
Wedding receptions
Anniversary celebrations
Christmas parties
Exceptional customer service & ease of reservation process combined with our outstanding catering ensures that your event is a success.
Frequently Asked Questions
I am ready to book my event! What do I do first?
What is the room rental fee?
What are the occupancy and set-up options?
What is included in the rental fee?
Is food service available?
Is bar service available?
What audio/visual equipment is available?
Are there break-out rooms?
Are reservations and group rates available for the Museum and Zoo?
Are there any room rental discounts?
Deposit & payment procedure
Cancellation policy
Tax exempt status
I am ready to book my event! What do I do first?
Do you have a date in mind? First, call 785-827-9488 ext. 122 or email the Conference Center Manager at conferencecenter@rollinghillswildlife.com to check the availability of our facility prior to making your reservation.
Next, download and print the following forms:
Event Contract
Catering Contract
Bar Contract
Zoo/Museum Reservation
Statement of Policies
Credit Card Authorization Form
All contracts, along with the room deposit, are due 30 days prior to your event. Fill out and return forms via fax (785-820-8433) or mail to Conference Center at Rolling Hills, 625 N. Hedville Rd., Salina, Ks, 67401.
Still need more information? Please review the Frequently Asked Questions listed above.
Return to Top
What is the room rental fee?
Daytime rate (8:00 am 5:00 pm):
$295 half room
$445 full room
Evening rate (5:00 pm midnight):
$395 half room
$545 full room
What are the occupancy and set-up options?
Half ballroom:
Rounds (limit 72)
U-shape (limit 30)
Classroom (limit 64)
Hollow square (limit 40)
Theatre (limit 125)
Full ballroom:
Rounds (limit 160)
Classroom (limit 150)
Theatre (limit 275)
Return to Top
What is included in the rental fee?
Room rental fees are daily and include:
Tables & chairs
furniture arrangement
all champagne table linens and applicable table skirting
use of any of our audio/visual equipment
Conference Center Manager on hand to facilitate your group
complimentary and secure guest self-parking
private use of our beautiful Wildlife Museum lobby for events starting at 5:30 pm or later
centerpiece mirrors, votive candles and silk floral arrangement for banquet events
all buffet service ware & dιcor
applicable china, silverware and glassware
additional staff and security when applicable
clean up
Return to Top
Is food service available?
Our Conference Center can provide full service catering for your event. We serve all of our meals up-scale buffet style. We do not allow any outside food or drink to be brought in or carried out of the facility. A 20% service fee and 7.3% sales tax applies to all catering. A 25% service fee and 7.3% sales tax applies to groups of 15 or less. For catering and room set-up purposes, your final guaranteed number of guests is due 10 business days prior to your event. We are happy to create a custom menu to suit your specific taste and needs. Just ask! View our current menu.
Is bar service available?
Bar service can be available for your special event. You may choose to do a cash bar, host bar or a combination of both. No alcoholic beverages may be carried into or out of our facility. As with our catering menu, we can special order a favorite beverage to suit your tastes. A 20% service fee applies to all host bar and special order items as well as a bartender fee of $50 per bartender per 50 guests.
Return to Top
What audio/visual equipment is available?
No more toting around or renting your A/V equipment! Rolling Hills is equipped with state of the art audio/visual equipment for you to use at no extra charge. All you need to bring is your presentation and your laptop!
(1) podium microphone
(1) hand-held microphone
(2) lavaliere microphone
(2) desk-top microphones
Overhead projector
VCR
5 disk DVD/CD player
Wireless mouse
Laser pointer
High speed internet, both hard wire & wireless
Ceiling mounted LCD projectors located on both ends of the room
12x12 drop-down projection screens located on both ends of the room
Additional items available:
(2) podiums
(2) large dry erase board/flip chart stands
(6) easels
U.S. and Kansas state flags
Registration, head table and any additional tables needed
Stage ($50 rental)
Dance floor ($50 rental)
Vendor tables ($50 each limited space available please inquire)
Return to Top
Return to Wedding Receptions
Are there break-out rooms?
Our Conference Center consists of a pre-conference area for food service and one large ballroom that can be divided into 2 smaller rooms. No other breakout rooms are available. We do not have anything smaller than the half ballroom.
Return to Top
Are reservations and group rates available for the Museum and Zoo?
Treat your guests to something special!
Reservations to our world-class Wildlife Museum and Zoo are available to all our Conference Center guests with an advance reservation and one form of payment. We extend the standard group rate of a 10% admission discount to all Conference Center groups.
Looking for a great break-out opportunity or a
refreshing way to end a meeting?
We have put together a very special rate for our daytime groups who want to visit the Zoo. Offer your guests a 45 minute Private, Non-Stop Narrated Tram Tour of our beautiful Zoo for the price of only $6.00 per person. That is a savings of half-off our regular admission and Tram fees! This tour is available according to availability weekdays only during our normal operating hours.
Group rates are as follows:
| |
Zoo or Museum |
Combo |
| Adult (age 13 - 64) |
$9.85 |
$12.55 |
Senior (age 65+) |
$8.95 |
$11.65 |
| Children (age 3 -12) |
$5.35 |
$7.15 |
7.3% sales tax applies to all admissions unless you are sales tax exempt.
Return to Top
Are there any room rental discounts?
Half room discount: if your catering totals $600 (before tax/service fee), you receive 10% off the room rental fee.
Full room discount: if your catering totals $1200 (before tax/service fee), you receive 10% off the room rental fee.
Return to Top
Deposit & payment procedure
A deposit of ½ the room rental fee is due with your reservation unless you are a return client. Payment in full for all services is due at the close of your event.
Return to Top
Cancellation policy
Our cancellation fees are as follows:
Prior to 90 days: half the deposit amount
30-89 days prior to event: full deposit amount
0-29 days prior to event: 100% cancellation fee - this fee will be inclusive of all anticipated room and accessory rental, as well as any anticipated catering fees.
Return to Top
Tax exempt status
All catering and admissions are subject to 7.3% sales tax. Organizations will be eligible for a tax exempt status if the following conditions apply:
The organization must make payment from an official source (i.e. the group must have a check or credit card in the name of the organization)
The organization has provided a copy of their official tax exemption certificate prior to their event.
Return to Top
Frequently Asked "Wedding Reception" Questions
How do I book my event?
What is the occupancy?
What is the rental fee and what is included?
Is food service available?
Is bar service available?
What about decorating?
Is the Wildlife Museum available for our private event?
Are there any room rental discounts?
Payment procedure
Cancellation policy
I am ready to book my event! What do I do first?
Do you have a date in mind? First, call 785-827-9488 ext. 122 or email the Conference Center Manager at conferencecenter@rollinghillswildlife.com to check the availability of our facility prior to making your reservation.
Next, download and print the following forms:
Wedding Reception Contract
Catering Contract
Bar Contract
Zoo/Museum Reservation
Statement of Policies
Credit Card Authorization Form
All contracts, along with the room deposit, are due 30 days prior to your event. Fill out and return forms via fax (785-820-8433) or mail to Conference Center at Rolling Hills, 625 N. Hedville Rd., Salina, Ks, 67401.
Still need more information? Please review the Frequently Asked Questions listed above.
Return to Top
What is the occupancy?
Although do not host wedding ceremonies, The Conference Center at Rolling Hills would be honored to be the location of choice for your wedding reception.
Occupancy:
Formal dining with a dance floor for 136 guests
Hors d Oeuvres/Cocktail Reception with a dance floor for up to 160 guests
Return to Top
What is rental fee and what is included?
Room rental fee for wedding receptions is $1000 and includes:
Room availability from 8:00 am midnight
Private use of our beautiful Wildlife Museum lobby for events that start at 5:30 pm or later
24 x 30 parquet dance floor
Use of any of our state of the art audio/visual equipment.
Click here to view list of audio/visual equipment available
Complimentary and secure guest self-parking
Six-foot round guest tables with chairs (seats 8)
Head table for bridal party
Cake & gift tables
DJ table
Centerpiece mirrors and votive candles (optional)
Table linens and skirting
All buffet service ware & dιcor
Applicable china, silverware and glassware
Event director, service staff and security
Set up and clean up
Rental fee does not include:
Security deposit of $250
Catering
Bartender fee
Catering & host bar service fees
Sales tax
Wildlife Museum admission
Return to Top
Is food service available?
Our Conference Center can provide full service catering for your event. We serve all of our meals up-scale buffet style. We do not allow any outside food or drink to be brought in or carried out of the facility. However, we do allow you to provide a wedding cake, mints and nuts for your reception. A 20% service fee and 7.3% sales tax applies to all catering. For catering and room set-up purposes, your final guaranteed number of guests is due 10 business days prior to your event. We are happy to create a custom menu to suit your specific taste and needs. Just ask!
Return to Top
Is bar service available?
Bar service can be available for your special event. You may choose to do a cash bar, host bar or a combination of both. No alcoholic beverages may be carried into or out of our facility. As with our catering menu, we can special order a favorite beverage to suit your tastes. A 20% service fee applies to all host bar and special order items as well as a bartender fee of $50 per bartender per 50 guests.
Return to Top
What about decorating?
The Conference Center at Rolling Hills offers a very up-scale and neutral backdrop for any wedding theme or color scheme! Although the over-all look of our facility is based around wildlife, it is very tasteful and easily transforms into a beautiful and impressive reception site.
We do have several decorating pieces that are available for you to use at no additional charge (i.e. centerpiece mirrors, votive candles, tulle, ivy, large metal wildlife pieces and some silk floral arrangements). Just ask and we will be happy to show you what we have!
If we do not have an event in the Conference Center on the day prior to your reception, you or your decorator are welcome to come out during our regular business hours to start decorating. We do not do any decorating for you other than the placement of any of our pieces you have requested and the staging of our food tables and bars.
Please see our Statement of Policies for specific decorating policies.
Return to Top
Is the Wildlife Museum available for our private event?
Treat your guests to something wild
and make your wedding reception unique!
Reserve our world-class Wildlife Museum for a private, after hours viewing. With an advance reservation and one form of payment, the Museum is available between 5:30 pm and 8:00 pm. We extend the standard group rate of a 10% admission discount to all Conference Center groups. Unless you reserve the Museum for your event, it will be closed to the public at 5:00 pm. Sales tax of 7.3% will apply to all admissions.
Group rates are as follows:
| |
Zoo or Museum |
Combo |
| Adult (age 13 - 64) |
$9.85 |
$12.55 |
Senior (age 65+) |
$8.95 |
$11.65 |
| Children (age 3 -12) |
$5.35 |
$7.15 |
7.3% sales tax applies to all admissions unless you are sales tax exempt.
Return to Top
Are there any room rental discounts?
If your catering totals $1200 (before tax/service fee), you receive 10% off the room rental fee.
Return to Top
Payment procedure
A deposit of half of the room rental fee is due with your reservation form. The remaining balances are due 10 business days prior to your event. Any incidentals that occur prior to or during your event will need to be paid in full at the close of your event.
Upon clean up and inspection of the facility following your event, your $250 security deposit will be refunded to you in full if no damages are found.
Return to Top
Cancellation policy
Our cancellation fees are as follows:
Prior to 90 days: half the deposit amount
30-89 days prior to event: full deposit amount
0-29 days prior to event: 100% cancellation fee - this fee will be inclusive of all anticipated room and accessory rental, as well as any anticipated catering fee.
Return to Top
